Stop Losing €9,600/Year in Day-Of Chaos and Vendor Miscommunication
If you're the event producer or agency owner at an event management company with 5-20 people, you've lost events to vendor miscommunication. A caterer shows up at the wrong time. An AV tech doesn't have the right equipment. A client approval that was 'verbal' suddenly isn't. 11-person agencies using GitScrum eliminated €9,600/year in emergency fixes and reputation damage.
problem.identify()
The Hidden Cost of Event Coordination Chaos
Day-Of Emergency Scrambles
3 coordinators × 4 events/month × 2 hours of day-of emergencies per event = 24 hours/month of panic problem-solving. At €50/hour, that's €1,200/month emergency time + reputation risk when clients see chaos. Annual cost: €14,400.
Vendor Double-Booking Disasters
When you're running 4 concurrent events, vendor availability falls through the cracks. 2 vendor conflicts per quarter × €600 average rush replacement fee = €4,800/year. Plus the stress of finding backup caterers/photographers 72 hours before events.
Client Approval Amnesia
A client approved the menu by text. The seating chart by email. Now they don't remember approving the upgraded wine. 1 disputed approval per month × €400 average cost absorbed = €4,800/year. You eat the cost because you can't find the text.
Run-of-Show Version Chaos
Which PDF is current? The one from Tuesday or Thursday? Did the client see the timing change? 2 hours per event chasing document versions × 40 events/year × €50/hour = €4,000/year. Plus the 2-3 times per year someone works from the wrong version.
Sound familiar?
See how GitScrum handles this in 2 minutes.
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How Catalyst Events Eliminated €9,600/Year in Event Coordination Chaos
Cross-Event Vendor Calendar
See all vendor commitments across 5 concurrent events on one screen. Before booking a photographer for the Saturday wedding, confirm they're not already booked for the Saturday gala. Double-booking disappeared completely.
Client Approval Trail
Every approval logged with timestamp, who approved, and screenshot of what they saw. When clients claim they 'never approved that', show them the audit trail. Disputed approvals dropped from monthly to twice per year.
Single-Source Run-of-Show
One live document that updates in real-time. Version history shows every change. Link vendors to specific sections relevant to them. No more 3am panic about which PDF is current.
Day-Of Mobile Command
Access everything on your phone while running the event floor. Update timing on-the-fly. Send instant notifications to affected vendors. Log issues for post-event review. Stay professional under pressure.
These solutions work together. Try them today.
Team size GitScrum is built for
For teams up to 2 users
Per user, per month
"We stopped losing hours to status meetings. Now everyone sees progress in real-time."
Sarah Chen
Operations Lead, 15-person team
Frequently Asked Questions
Still have questions? Contact us at customer.service@gitscrum.com
Can our vendors and freelance coordinators access specific events without seeing everything?
Yes. Create limited-access portals for each vendor showing only their event, their tasks, and their timeline. Freelance day-of coordinators see run-of-show and contacts without accessing client financials or other events. Control exactly what external partners see.
How does this work when we're on the event floor with no laptop?
Mobile app gives you full access. Update run-of-show timing, mark tasks complete, send notifications to affected vendors, log issues for post-event review. Everything syncs instantly. Your coordinators see changes the moment you make them.
We run both corporate events and weddings. Does this handle different workflow types?
Create different project templates for each event type. Corporate conferences have speaker management and breakout session logistics. Weddings have ceremony timing, guest management, and vendor coordination specific to weddings. Same system, workflows tailored to each event category.
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