Stop Losing €34,000/Year in Failed Placements and Client Coordination Chaos
If you run a boutique executive search firm with 5-20 people, your client just asked why you presented the same candidate twice. You sent them to Client A two months ago. The spreadsheet didn't show it. Your search consultant missed it. Now you look unprofessional and the candidate is embarrassed. 9-person executive search firms using GitScrum increased placement success rates from 72% to 94% with unified candidate tracking.
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The Hidden Cost of 'Good Enough' Recruitment Tracking
Failed Placements from Candidate Confusion
2 failed placements/year because candidates were presented to wrong clients or double-presented × €8,000 average fee clawback = €16,000/year. Plus the relationship damage when clients lose trust in your coordination.
Interview Coordination Time Sink
3 consultants × 6 hours/week coordinating interviews across multiple time zones and stakeholders × €60 billable rate × 48 weeks = €51,840 in coordination overhead. That's senior consultant time not spent sourcing or closing.
Client Reporting Emergency Scrambles
Client calls: 'Where are we on the CFO search?' 45 minutes reconstructing status from emails, notes, and consultant memory × 4 urgent requests/week × €80/hour = €12,480/year. Plus the impression that you're disorganized.
Lost Candidates in Pipeline Gaps
Strong candidates slip through because nobody followed up during consultant vacation or handoff. 3 lost candidates/year who placed elsewhere × €12,000 potential fee = €36,000 in opportunity cost. You did the work, someone else got the placement.
Sound familiar?
See how GitScrum handles this in 2 minutes.
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How Meridian Partners Increased Placement Success from 72% to 94%
Universal Candidate Database
Every candidate exists once, with complete history. When consultant A presents to Client X, consultant B sees it instantly. No double-presentations. Client interaction history travels with the candidate forever.
Search-Specific Pipeline Boards
Each search has its own Kanban: Sourced → Screened → Presented → Interview 1 → Interview 2 → Offer → Placed. See every active search at a glance. Know exactly who is where without checking spreadsheets.
Client Portal for Real-Time Visibility
Clients see their search progress 24/7. Review candidate profiles, provide feedback, schedule interviews—all in one place. When they call asking for status, they already know the answer.
Handoff-Proof Pipeline Alerts
Automatic alerts when candidates stall in pipeline. Vacation mode assigns backup ownership. No candidate falls through the cracks during consultant absence or search transitions.
These solutions work together. Try them today.
Team size GitScrum is built for
For teams up to 2 users
Per user, per month
"We stopped losing hours to status meetings. Now everyone sees progress in real-time."
Sarah Chen
Operations Lead, 15-person team
Frequently Asked Questions
Still have questions? Contact us at customer.service@gitscrum.com
How do we handle confidential searches where candidate names must be protected?
Present candidates by position code or anonymized profile initially. Reveal identity only when client expresses serious interest. Complete audit trail shows who accessed confidential information and when.
Can we track retainer billing and success fees?
Yes. Link fee structure to each search: retainer amounts, installment schedules, success fee percentages, guarantee periods. Track revenue recognition by search stage for accurate forecasting.
What about candidates who fit multiple concurrent searches?
Candidate profile is universal across all searches. When you consider them for a new search, complete history is visible: previous presentations, client feedback, salary discussions. Make informed decisions about where to present them next.
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