The Resource Visibility Problem Development teams have a capacity problem they can't see.
The Typical Situation 'Can Sarah take on this urgent bug?' To answer, you need to know: - What Sarah is currently working on - How much time those tasks will take - What's already on her plate this sprint - Her other commitments (reviews, meetings, on-call) In most teams, nobody knows this. You ask Sarah.
She says 'I'm pretty busy.' You assign it anyway. Something else slips.
The Spreadsheet Trap Some teams try to track allocation in spreadsheets: | Person | Project A | Project B | Availability | |--------|-----------|-----------|-------------| | Sarah | 60% | 40% | 0% | | James | 80% | | 20% | | Maria | 40% | 50% | 10% | Problems: - Updated weekly (outdated by Tuesday) - Percentages are guesses - Doesn't reflect actual task assignments - Forgotten immediately The Cost of Bad Allocation Overallocation: - Burnout - Quality drops - Deadlines slip - Key people leave Underallocation: - Work sits unassigned - Capacity wasted - Projects delayed anyway - 'We need more headcount' (no you don't) Unbalanced allocation: - Sarah has 20 tasks, James has 5 - Sarah stressed, James bored - Team friction - Turnover GitScrum: Real-Time Resource Visibility GitScrum shows you: - Who has what assigned - How much work that represents - Who's overloaded vs available - Across projects and sprints All based on actual task assignments, not spreadsheet guesses. Workload View See your entire team at a glance: | Team Member | Assigned | Points | Status | |-------------|----------|--------|--------| | Sarah | 8 tasks | 21 pts | Overloaded | | James | 4 tasks | 8 pts | Available | | Maria | 6 tasks | 15 pts | At capacity | Overloaded = Above threshold you set At capacity = Within normal range Available = Room for more work Workload Calculation Options: 1.
Task Count Simple. 8 tasks = 8 units of work.
Works for uniform tasks. 2.
Story Points Weighted by complexity. 8 points of large tasks != 8 points of small tasks.
Better for varied work. 3.
Time Estimates Based on estimated hours. Most accurate when estimates exist.
4. Time Tracked Based on actual hours logged.
Shows real effort, not planned. Choose what matches your team's practice.
Capacity Planning Before sprint planning: Team capacity this sprint: - Sarah: 40 hours (no PTO) - James: 32 hours (1 day PTO) - Maria: 40 hours (no PTO) - Total: 112 hours Committed work: - Current sprint: 95 hours estimated - Buffer: 17 hours (15%) - Can we add more? Probably not.
GitScrum shows: - Available capacity per person - Committed vs available - Buffer percentage - Overcommitment warnings Assignment Balancing When assigning tasks: 1. See current workload per person 2.
Assign to person with capacity 3. Watch for overallocation warnings 4.
Rebalance if needed GitScrum warns when: - Assigning to overloaded person - Assignment would exceed capacity - Unbalanced distribution detected Cross-Project Visibility Developers often work on multiple projects: - Project A: Sarah 50%, James 100% - Project B: Sarah 50%, Maria 100% Without visibility: - Project A manager sees Sarah at 50% - Assigns more work (she's half available!) - But she's 50% on Project B too - Now 150% allocated GitScrum shows total allocation across all projects. The Allocation Dashboard At a glance: Team Overview: - Total capacity: 160 hours - Committed: 145 hours - Utilization: 91% Individual Status: - 2 overloaded (red) - 3 at capacity (yellow) - 1 available (green) Project Distribution: - Project A: 60% of team time - Project B: 40% of team time Imbalance Alert: - Sarah: 25 hours above target - James: 15 hours below target - Recommend: Reassign 20 hours Skills-Based Allocation Not everyone can do everything: - Frontend: Sarah, Maria - Backend: James, Sarah - DevOps: Maria - Mobile: James When assigning frontend work: - Filter by skill - See only qualified people - Check their specific workload - Assign appropriately GitScrum supports skill tagging for smarter assignment.
Time-Off Awareness Capacity changes with: - PTO/vacation - Sick days - Holidays - Part-time schedules GitScrum factors in: - Connect to calendar or enter manually - Capacity adjusts automatically - Future sprints show adjusted capacity - No overcommitting to people who won't be there Historical Analysis Learn from past allocations: - Average workload per sprint: 42 hours - Sarah's typical: 48 hours (consistently high) - James's typical: 38 hours (consistently low) - Patterns emerge Are these intentional? Or drift?
Data helps you decide. Allocation Scenarios Scenario 1: Urgent Request 'Customer X needs this bug fixed today.
Who can do it?' Without visibility: - Ask around - Guess - Assign to whoever responds first With GitScrum: - Check workload view - James has capacity - Assign to James - Bug fixed, no disruption Scenario 2: New Project Staffing 'We need 3 developers on Project C starting next sprint.' Without visibility: - Look at who's 'not too busy' - Assign and hope - Discover mid-sprint everyone's overloaded With GitScrum: - See current allocations - Sarah: 100% committed (can't move) - James: 70% committed (has room) - Maria: 85% committed (some room) - Plan: James full-time, Maria part-time, hire for third Scenario 3: Sprint Planning 'Can we commit to all these tasks?' Without visibility: - Add up story points - Compare to 'velocity' - Ignore individual capacity - Discover mid-sprint Sarah has 60% of the work With GitScrum: - See per-person assignment - Rebalance during planning - Realistic commitment - Even distribution Integration with Time Tracking GitScrum time tracking feeds allocation: - Estimated vs actual hours - Real-time utilization - Accurate capacity calculations - Historical velocity data Estimate 8 hours, take 12? GitScrum learns.
Future planning improves. Reporting Allocation reports: - Utilization by person over time - Allocation by project - Over/under allocation trends - Capacity vs delivered Export for leadership reviews.
Show data, not anecdotes. Pricing - 2 users: FREE forever - 3+ users: $8.90/user/month - Resource allocation included - Workload visibility - Capacity planning - Cross-project view 5-person team: $26.70/month - See everyone's workload - Balance assignments - Plan capacity 10-person team: $71.20/month - Multi-project visibility - Skills-based allocation - Historical analysis Compared to: - Float: $7.50/person/month (scheduling only) - Resource Guru: $4.16/person/month (scheduling only) - Jira: Resource management requires additional plugins GitScrum: Allocation + PM in one tool.
The Bottom Line You can't balance what you can't see. GitScrum shows you: - Who's overloaded - Who has capacity - Where work should go Stop guessing.
Start balancing. GitScrum: Resource allocation that prevents burnout.
2 users free. $8.90/user/month.
See workload. Balance teams.
The GitScrum Advantage
One unified platform to eliminate context switching and recover productive hours.
